Whitemarsh Township, Pennsylvania
Board of Supervisors
Sara Erlbaum, Chair
Amy Grossman, Vice-Chair
Robert R. Hart
Cathy Peduzzi
James A.Totten

Meeting Minutes

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Board of Supervisors
Thursday, March 08 2012

WHITEMARSH TOWNSHIP BOARD OF SUPERVISORS
PUBLIC MEETING MINUTES

March 8, 2012

 A Regular Monthly Meeting of the Whitemarsh Township Board of Supervisors was held on Thursday, March 8, 2012 at 7:00PM in the Whitemarsh Township Building, 616 Germantown Pike Lafayette Hill, Pennsylvania.

Supervisors Present:  Robert R. Hart, Chair; Sara J. Erlbaum, Vice-Chair; Amy Grossman; Cathy Peduzzi and Melissa Sterling.
 
Also present:  Bruce G. Horrocks, Township Manager; Sean P. Kilkenny, Esquire, Township Solicitor; James C. Sullivan, P.E., Township Engineer and Charles L. Guttenplan, AICP PP, Director of Planning and Zoning.

PLEDGE OF ALLEGIANCE

MOMENT OF SILENCE FOR ARMED FORCES AND VETERANS

ANNOUNCEMENTS

• Promotions

 Chief T. Michael Beaty explained the promotion process for the Sergeant position.  Chief Beaty described Sergeant Diztler’s career with Whitemarsh Police.  The Chief officially introduced the newest Whitemarsh Township Police Sergeant, Samuel Ditzler to the Board of Supervisors.

 Chief T. Michael Beaty explained the promotion process for the Corporal position.  Chief Beaty described Corporal Kolar’s career with Whitemarsh Police.  The Chief officially introduced the newest Whitemarsh Township Police Corporal, Michael Kolar to the Board of Supervisors.

• Swearing in New Officers: Officer Adrian Stead and Officer Ken Campbell

Officer Adrian Stead was sworn in by District Justice Debbie Lukens.  Chief Beaty described Officer Stead’s background with Pottstown Borough for the past eleven years. 

Officer Kenneth Campbell was sworn in by District Justice Debbie Lukens.  Chief Beaty described Officer Campbell’s background with Haverford Township for the last two and a half years. 

 Chief Beaty acknowledged the pending retirement of Corporal Stephen Dolan.  He also introduced Brian Lukens who is the likely candidate replacing Corporal Dolan.

• ANNOUNCEMENTS

 Supervisor Sterling announced the Park and Recreation Department won three Excellence in Programming Awards.  The programs awarded were:  Environmental – Ecofest; Multigenerational - the History Tour and Preschool – Kids in Motion.  Supervisor Sterling commended Doug Knauss, Director of Park and Recreation and the entire department for all of the wonderful programming.

 Supervisor Sterling reminded residents that the Simon’s Fund fundraiser, Simon’s Day, will be held March 11, 2012 at the Ambler Theater. 

 Supervisor Erlbaum announced there was a Welcome Home Hero this past week for US Army First Lieutenant Joshua Kopsie.  She stated the First Lieutenant returned from Afghanistan where he was an artillery officer for the 1st Armored Division, 3rd Brigade Task Force Bulldog.  Supervisor Erlbaum and the Board thanked him and his family for his service.

 Supervisor Erlbaum announced Shredding Day will be held on Saturday, March 31, 2012 from 8:00AM to 12:00PM in the lower parking lot at Miles Park. 

 Supervisor Erlbaum announced Drug Take Back Day is Saturday, April 28, 2012 from 10:00AM to 2:00PM at the Police Department.

 Supervisor Erlbaum announced Berkheimer Associates, the Earned Income Tax Collector, will be available at the Township Building on March 15, 2012 and April 6, 2012 from 9:00AM to 1:00 to assist taxpayers for completing and filing their 2011 EIT tax return.

 Supervisor Peduzzi announced the library has now re-opened at 4051 Joshua Road, Lafayette Hill.  She suggested residents visit the new library. 

PUBLIC HEARINGS

1. CU 08-11 Conditional Use for front yard parking at NHS Human Services, 620 Germantown Pike

On a motion by Supervisor Peduzzi, seconded by Supervisor Sterling (vote 5-0) the Board opened a public hearing to consider conditional use for front yard parking at NHS Human Services, 620 Germantown Pike.

A court reporter was present, and the notes of testimony are available for review at the Township Building.

The following individuals presented information/testimony/comments/questions at the Public Hearing:
Sean P. Kilkenny, Esquire
Charles L. Guttenplan, AICP, Director of Planning and Zoning
Gregory L. Nester, Attorney for the applicant
Charles P. Durkin, Durkin Associates

On a motion by Supervisor Erlbaum, seconded by Supervisor Sterling (Vote 5-0) the Board of Supervisors closed the public hearing.

AMEND AGENDA

On a motion by Supervisor Sterling, second by Supervisor Grossman (Vote 5-0) the Board of Supervisors amended the agenda to add agenda items.

On a motion by Supervisor Erlbaum, seconded by Supervisor Sterling (Vote 5-0) the Board of Supervisors approved front yard parking conditional use for at NHS Human Services, 620 Germantown Pike.

2.  Authorization to Advertise a Special Events Ordinance

 Mr. Horrocks explained the ordinance has been reviewed by staff and asked the Board of Supervisors for any suggested revisions.

 Mr. Kilkenny explained the proposed ordinance sets a permit review process for large gatherings.  He said there were two concerns presented by the Board:  requiring a permit for a gathering of 50 or more people and adding block parties as exceptions.

 Chief Beaty stated a gathering of 25 or more persons would be a better requirement for permitting, due to the interference with vehicular traffic.

 Supervisor Erlbaum asked about the current process for a block party.  Mr. Horrocks stated it is a simple application to the Board of Supervisors for approval.  He stated it is approved by both the Chief of Police and the Fire Marshal.  There was a discussion regarding the wording of the ordinance regarding block parties and fees.

 On a motion by Supervisor Erlbaum, second by Supervisor Sterling (Vote 5-0) the Board of Supervisors authorized the advertisement of a Special Events Ordinance.

APPROVAL OF MINUTES 

1. December 22, 2011

  On a motion by Supervisor Erlbaum, seconded by Supervisor Sterling (Vote 5-0) the Board of Supervisors approved the December 22, 2011 minutes.

2. January 3, 2012

  On a motion by Supervisor Erlbaum, seconded by Supervisor Peduzzi (Vote 5-0) the Board of Supervisors approved the January 3, 2012 minutes.

3. January 12, 2012

  On a motion by Supervisor Erlbaum, seconded by Supervisor Peduzzi (Vote 5-0) the Board of Supervisors approved the January 12, 2012 minutes.

BOARD PUBLIC DISCUSSION ITEMS  None.

CONSIDER ACTION ITEMS 

Ordinances  None

Resolutions

1. SLD 01-12 Gary N. Itzenson Land Development Waiver Request, 413 Germantown Pike

 Mr. Guttenplan explained this is a 455 square foot addition to the rear of the building and stormwater remediation.  He said there is adequate parking to serve the additional area so no additional parking is proposed.  He said the Planning Commission also approved a waiver from the requirement to install curb and sidewalk with a condition that Dr. Itzenson will cooperate with the Township should the improvements be required to be installed in the future, according to the Germantown Pike Improvements Project. 

 On a motion by Supervisor Erlbaum, seconded by Supervisor Sterling (Vote 5-0-0,) the Board of Supervisors adopted Resolution #2012-11 waiving land development for SLD 01-12 at 413 Germantown Pike.

2. Fee Schedule Amendment – Several Minor Corrections

 Mr. Horrocks explained the need for the corrections. 

 On a motion by Supervisor Erlbaum, seconded by Supervisor Sterling (Vote 5-0-0,) the Board of Supervisors adopted Resolution #2012-12 amending the 2012 Fee Schedule.

3. Violation Notification Procedures for Rental License Property Owners

 Mr. Horrocks explained there is a rental ordinance for property owners; however violation notification needs to be more refined.  Mr. Kilkenny further explained the need for the resolution. 

 On a motion by Supervisor Erlbaum, seconded by Supervisor Sterling (Vote 5-0-0,) the Board of Supervisors adopted Resolution #2012-13 establishing violation notification procedures for rental license property owners.

4. Reserve at Lafayette Hill HOA Approved Fence Regulations

 Supervisor Erlbaum recused herself. 

 Mr. Horrocks explained the request made by the Home Owners Association of the Reserve. 

 On a motion by Supervisor Grossman, seconded by Supervisor Sterling (Vote 4-0-0, Supervisor Erlbaum abstained) the Board of Supervisors adopted Resolution #2012-14 conditionally approving Policy Resolution Numbers Six of the Reserve at Lafayette Hill Homeowners Association establishing regulations relative to the installation of fencing. 

Motions

1. General Fund to Liquid Fuels Fund Transfer $32,704.40

 Mr. Horrocks explained on December 29, 2010, $516,083.62 was transferred from the liquid fuels fund to the general fund to pay Release #1 of the 2010 road improvement project.  Four items that were paid with liquid fuels funds were not approved for liquid fuels payment.  The correct transfer of funds should have been $483,379.22 therefore the general fund owes the liquid fuels fund $32,704.40.

 On a motion by Supervisor Erlbaum, second by Supervisor Sterling (Vote 5-0) the Board of Supervisors approved the transfer of $32,704.40 from the general fund to the liquid fuels fund as a partial reimbursement for Project #10-46-224-1.

2. Planning Commission Minutes on the Web Site

 Mr. Horrocks explained the Planning Commission has been seeking to have their minutes posted on the website. 

 On a motion by Supervisor Erlbaum, second by Supervisor Peduzzi (Vote 5-0) the Board of Supervisors approved the Planning Commission approved minutes being posted on the township web site.

3. Montgomery County Lands Trust 2012 Dues $250.00

 On a motion by Supervisor Erlbaum, second by Supervisor Peduzzi (Vote 5-0) the Board of Supervisors approved the Montgomery County Lands Trust 2012 Dues totaling $250.00.

4. 2011 Pay-per-call to Fire Fighters

 On a motion by Supervisor Peduzzi, second by Supervisor Erlbaum (Vote 5-0) the Board of Supervisors TABLED the 2011 Pay-per-call to Fire Fighters.

AMEND AGENDA

On a motion by Supervisor Erlbaum, second by Supervisor Sterling (Vote 5-0) the Board of Supervisors amended the agenda to add agenda items.

5. Escrow Release #4 for Cold Point Manor

 On a motion by Supervisor Erlbaum, second by Supervisor Sterling (Vote 5-0) the Board of Supervisors approved escrow release #4 for Cold Point Manor totaling $323,580.97

6. Sponsor Request Letter for the Miquon School application to Natural Resources Conservation  Service

 Mr. Horrocks explained the Township received a request from Miquon School.  They have been qualified for a grant out of the USDA for stormwater damage improvement projects.  He stated there is no cost to the Township. 

 On a motion by Supervisor Erlbaum, second by Supervisor Sterling (Vote 5-0) the Board of Supervisors authorized the Manager to execute a Sponsor Request Letter for the Miquon School application to Natural Resources Conservation Service for stormwater damage repair with no cost obligation to the township.

7. Outdoor Facility Rain Date Policy

 Mr. Horrocks explained the Parks and Recreation Department is requesting a policy which states an individual may only rent a facility for one specific date(s).  In the event of inclement weather and the rental is unable to be fulfilled the Parks and Recreation Department will work with the individual to book another date that is acceptable for the individual and does not conflict with any other rentals.  If a suitable date cannot be reached, a full refund will be made to the individual. 

 On a motion by Supervisor Erlbaum, second by Supervisor Sterling (Vote 5-0) the Board of Supervisors approved an outdoor facility rain date policy as recommended by staff. 

PUBLIC COMMENT PERIOD  None.

BOARD MEMBER COMMENTS

 Supervisor Hart explained he sent a letter to local municipal officials and state officials asking for support for a local stormwater task force.  He stated State Representative Freeman has presented House Bill 1390 to the state legislature, which would allow for regional stormwater authorities. 

 The Supervisors voiced their support for Supervisor Hart’s initiative.

ANNOUNCE EXECUTIVE SESSION

Chair Hart announced that the Board of Supervisors held an Executive Session before the public meeting where the Board discussed real estate, personnel and litigation.

ADJOURNMENT

On a Motion by Supervisor Erlbaum, seconded by Supervisor Grossman, the meeting was adjourned at 8:30PM.

Respectfully submitted,


Bruce G. Horrocks
Township Manager

 

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Whitemarsh Township
616 Germantown Pike
Lafayette Hill, PA 19444

Phone: (610) 825-3535
Fax: (610) 825-9416

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